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8 Best Meeting Scheduling Tools For Every Business

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  • Post last modified:October 30, 2022
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Meetings are a necessity for every type of business today, right?

But here the problem is that it’s not easy to handle the workload involved in arranging or scheduling those meetings.

Today everyone is busy with their own stuff and in such a situation, they do not have much time to go through an endless loop of calls, emails, or texts till all the parties finally settled on the same date, time, and location.

So, what’s the solution?

Obviously, you can’t stop attending meetings, right?

Don’t worry, I have come here with an amazing solution and that is the use of Meeting Scheduling Tools that can help you to schedule meetings directly and take all the load off you.

What Is A Meeting Scheduling Tool And Why You Need One

If you work in an office, chances are you’ve had to schedule a meeting at some point. And if you’ve ever tried to schedule a meeting, you know it can be a pain.

There are a lot of factors to consider: time zones, availability, location… the list goes on. That’s where meeting scheduling tools come in.

A meeting scheduling tool is an online tool that helps you schedule meetings by taking into account all of the different factors involved. All you have to do is input when and where you want to meet, and the tool will do the rest.

There are a lot of different meeting scheduling tools out there, but they all have one thing in common: they make scheduling meetings a whole lot easier.

So if you’re looking for an easy way to schedule your next meeting, be sure to check out our list of 8 top meeting scheduling apps below.

What to Look for in a Meeting Scheduling Tool

When you’re looking for a meeting scheduling tool, there are a few key things to keep in mind.

First, you’ll want to make sure that the tool is easy to use and understand. There should be a clear interface that allows you to quickly and easily schedule meetings.

Second, you’ll want to make sure that the tool is flexible and allows for customization. You should be able to set up different types of meetings, such as one-on-one meetings, team meetings, or client meetings. And you should be able to customize the duration, location, and other details of each meeting.

Third, the tool should be affordable and offer a free trial so that you can try it out before committing to it. There are a lot of great options out there, so be sure to research around and find the best fit for your team.

Finally, you’ll want to make sure that the tool integrates with your existing apps and calendar system. This way, you can easily keep track of all your upcoming meetings in one place.

8 Best Meeting Scheduling Tools

Google Calendar

If you have a Google account, then the Google calendar is already waiting for you for so long. With this, you can easily schedule meetings and appointments within a few minutes by simply adding an event to your calendar, customizing the time, adding the location, etc.

It’s the same as you schedule content on social media handles.

Google Calendars help all the team members to share calendars with each other to stay updated on each other’s schedules so that they can mutually decide a suitable time for a meeting that works best for everyone.

Available Platforms: Web, Android, iOS

Pricing: Free, Google Workspace business plan starts at $6 per user/month

Benefit: Allows you to schedule different meetings quickly along with sending reminders about upcoming events.

Drawback: Challenging to integrate different email IDs into a single Google Calendar.


Doodle helps you to make a list of available dates and times and poll it to the other team members to see if it works best for them or not. You can also send reminders to the people who still didn’t vote while setting up a deadline for the poll.

Once all the members are okay with the date and time and finalize the most voted time slot, the meeting will be created automatically. 

Not only this but at the time of the meeting, the members will be notified immediately through their email or text messages.

Available Platforms: Web, Android, iOS


  • $6.95 per user for the pro plan
  • and $8.95 per user for the team plan

Benefit: Easy to create polls and participate in them as well.

Drawback: Its interface can be very difficult to use for first-time users.


With Calendly, you can save time spent scheduling meetings. It provides a simple user interface so that when the guests click on a particular date, Calendly will display the available time suitable for arranging a meeting.

If you want to use a clean and easy-to-use interface, then Calendly is definitely the best choice. It has too many robust automation and integrations that any individual and team member can use seamlessly.

Available Platforms: Web, Android, iOS


  • The basic plan is free 
  • The professional plan charges $12/month.

Benefit: Calendly is famous for its integration, mobile support, and usage.

Drawback: This tool tends to crash occasionally which is its negative point.


Be it a large team or individual, ScheduleOnce is definitely a robust solution for everyone. This tool is specially designed to take care of all the scheduling needs and simply all types of meetings which include team meetings, sales meetings, customer meetings, etc., that too under a single roof.

This tool is also very helpful in getting insights of their progress and analyzing every individual’s performance in their meetings.

Available Platforms: Web


  • Free plan for 25 users
  • $10 per user for growth plan

Benefit: Best for 24/7 email support and calendar syncing

Drawback: Syncing and billing issues


With the simple setup process of CozyCal, anyone can schedule his meeting simply through a booking page. To do so, he just needs to select a meeting among the available meetings with a suitable time and date.

Also, this tool allows you to easily manage your team members by assigning them different events along with connecting their calendars so that they can start meeting with each other.

Available Platforms: Web


  • $20 per user for the monthly plan
  • $15 per user for the yearly plan

Benefit: Makes it easy and simple to schedule various appointments and saves a great time needed to spend for a loop of scheduling emails.

Drawback: Make it difficult to do custom styling on the boxes which makes it difficult to provide clients with the look they wanted.

Chili Piper

The special thing that makes this tool different from other apps is that it’s specially created for a specific audience. 

And with the specific audience, I mean to say the sales teams that use Salesforce and HubSpot CRMs. 

This tool has numerous features that are completely different from other tools and are exclusive to sales teams.

Not only this, Chili Piper helps you to create automated email signatures, manage team schedules, automatically send email and SMS reminders, and much more.

Available Platforms: Web

Pricing: Starts at $15/month for the Instant Booker Spicy plan

Benefit: Help revenue teams in doubling their inbound conversion rates and increase customer satisfaction.

Drawback: No email reminders and faster loading.


SavvyCal provides you with complete control over your meetings. Here you can connect with different calendars to attend different meetings, choose a specific and suitable meeting duration from a long list, and instruct the tool to show your availability only on your preferred time slots.

With SavvyCal, you can easily select the location of the meeting whether you will attend it online or offline. Also, you can set the limit of meetings you can manage in a day or a month, and much more.

Available Platforms: Web


  • For the basic plan: $12 per user
  • For the premium plan: $20 per user

Benefit: Beneficial in setting a limit to the meeting frequency and customizing availability based on the per-link basis.

Drawback: Its pricing is higher in comparison to other tools.

Zoho Bookings

Providing a seamless user interface, Zoho Bookings helps you to cater to numerous business requirements such as managing different meetings, team managing processes, and conducting classes on workshops.

Zoho Bookings basically works for managing the team easily by giving them certain types of permissions (admin, manager, or staff) and assigning them various services.

With Zoho Bookings, you can create a booking to get further updates, access your booked appointments on the calendar dashboard, add meeting intervals and buffer time, personalize email notifications and reminders, etc.

Also, this tool helps you to set up virtual meetings through various platforms.

Available Platforms: Web, Android, iOS


  • Comes With a Free Plan
  • $6 for a Basic
  • $9 for Premium

Benefit: Timely reminders about the meetings, no conflict in organizing events

Drawback: Recognize the meetings booked with only Zoho Bookings.

The Bottom Line

Time is money. This saying is absolutely perfect, especially in today’s busy schedule. So, everyone should try to save time in every way possible.

If you are a professional, then you may definitely know that scheduling meetings in a traditional or old-fashioned way can be very tedious and time-consuming. So, in order to make this process convenient and less time-consuming you can take the help of the above-mentioned tools.

But let me give you some advice before finalizing any of these tools, first do a trial to see whether it’s working or not. If you are satisfied with its service or results or not, then only take any decision, otherwise, you will end up losing your money.

So, try out these tools and let me know in the comment section below what you think about them.

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